Senior Project Coordinator

Date: May 9, 2024

Location: Dhaka, BD, 1212 BD

Company: Optimizely

At Optimizely, we're on a mission to help people unlock their digital potential. We do that by reinventing how marketing and product teams work to create and optimize digital experiences across all channels. With Optimizely One, our industry-first operating system for marketers, we offer teams flexibility and choice to build their stack their way with our fully SaaS, fully decoupled, and highly composable solution.  
We are proud to help more than 10,000 businesses, including H&M, PayPal, Zoom, and Toyota, enrich their customer lifetime value, increase revenue and grow their brands. Our innovation and excellence have earned us numerous recognitions as a leader by industry analysts such as Gartner, Forrester, and IDC, reinforcing our role as a trailblazer in MarTech. 
 

At our core, we believe work is about more than just numbers -- it's about the people. Our culture is dynamic and constantly evolving, shaped by every employee, their actions and their stories. With over 1500 Optimizers spread across 12 global locations, our diverse team embodies the "One Optimizely" spirit, emphasizing collaboration and continuous improvement, while fostering a culture where every voice is heard and valued. 
 

Join us and become part of a company that's empowering people to unlock their digital potential! 

 

Introduction

We are looking for a dedicated Senior Project Coordinator to support our Core Transformation Team.

Key responsibilities include: 

Work with a Global Team | Work on multiple projects simultaneously | Tracking program milestones and deliverables |Assisting with program lifecycle management and standardization | Coordinating risk management and project governance | Managing documentation and ensuring projects stay updated | Providing status updates and supporting project transitions into regular operations. 


This role also involves aiding in refining project management processes and supporting Project Managers to achieve team objectives. 
 

Job Responsibilities

Governance and Control:

Standard Implementation: Ensure governance standards are upheld across the portfolio, track and update programme milestones and deliverables. 
New Project Manager Induction: Facilitate the integration of new project managers into the Core Transformation Team, ensuring consistency in applying standards and workflows. 
Terms of Reference: Set clear Terms of Reference for all programmes and projects. 
RAID Management: Manage programme Risk, Actions, Issues, and Dependencies (RAID). 
Programme Assurance: Conduct assurance activities to ensure effective use of tools like SharePoint and JIRA. 
Steering Committee Support: Prepare and distribute essential information for Steering Committee meetings and document their outcomes. 

Planning, Reporting, and Control:

Workshop Coordination: Organize requirement gathering workshops and document actions. 
Template Management: Maintain and update the team’s Centre of Excellence repository of project templates. 
Portfolio Review Preparation: Compile project reports and prepare materials for the Portfolio Review Forum, including the dashboard. 
Communication Management: Manage communications, schedule team meetings, and handle meeting logistics. 
Support Member Onboarding: Provide team members with access to necessary tools and resources. 
Team Meeting Management: Organize team meetings, manage logistics, and document proceedings. 
 
Working Hours 

  • Sunday to Thursday, 2:00 PM to 10:00 PM 

Knowledge and Experience

  • Excellent command of English is essential, as you will be collaborating with a core team based in the UK and serving stakeholders worldwide. This skill is non-negotiable.  
  • Minimum of 5 years’ experience in portfolio management or a project coordinator role, with a strong background in portfolio assurance, governance, and methodology. 

  • Advanced skills in stakeholder management, risk management, and planning. 

  • Comprehensive experience in full lifecycle project management. 

  • Proven ability in setting up and managing project coordination/administration. 

  • Familiarity with project management frameworks and tools (e.g., SharePoint, JIRA). 

 

Education

Bachelor's degree from an accredited institution of higher education
Qualified in a relevant discipline including:
Portfolio Management; Programme Management or Project Management

Our culture is the most important thing we offer. We continuously aim to provide a high-growth space, both virtually and in person, where you can do your best work and, in the process, unlock your boundless potential. We are dedicated to providing meaningful rewards and development opportunities for our employees, recognizing performance and creating a supportive working environment.

 

Our new, cutting-edge office space in Dhaka is a testament to our dedication to enhancing your work experience. This state-of-the-art workspace features open workstations, a fully equipped kitchen, a nap room for relaxation, a tranquil zen garden, and an entertaining area, all designed to provide you with the ideal environment to thrive and grow.

 

As part of our commitment to you, here are other benefits and perks you can expect:

 

· Best-in-class compensation plans

· Two annual festival bonuses

· Recognition and rewards programs

· Paid Maternity (4 months) & Paternity Leave (12 weeks)

· Flexible vacations days and working hours

· Annual Work/Service Anniversary Leave

· Comprehensive medical & life insurance for you and your dependants

· Volunteering opportunities to make a difference

· Chance to work alongside our incredible global team

· Monthly and quarterly regional and global team-building events

· Communal transport facilities inside Dhaka to and from the office

· Free catered lunch every day

· An agile performance review process that encourages ongoing transparency between managers and direct reports

· Enablement program and soft skill training to support internal career growth and development

 

Optimizely is committed to a diverse and inclusive workplace. Optimizely is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. 

 

At Optimizely, our standardized language is English, and it is crucial to have good English communication skills to be successful in your global role. All our external and cross-location communication is done in US English (en-us), but internally you can speak in whichever native language you most identify with.