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PMO

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Date: Apr 10, 2024

Location: Dhaka, BD, 1212 BD London, GB, SE1 9PG

Company: Optimizely

At Optimizely, we're on a mission to help people unlock their digital potential. We do that by reinventing how marketing and product teams work to create and optimize digital experiences across all channels. With Optimizely One, our industry-first operating system for marketers, we offer teams flexibility and choice to build their stack their way with our fully SaaS, fully decoupled, and highly composable solution.  
We are proud to help more than 10,000 businesses, including H&M, PayPal, Zoom, and Toyota, enrich their customer lifetime value, increase revenue and grow their brands. Our innovation and excellence have earned us numerous recognitions as a leader by industry analysts such as Gartner, Forrester, and IDC, reinforcing our role as a trailblazer in MarTech. 
 

At our core, we believe work is about more than just numbers -- it's about the people. Our culture is dynamic and constantly evolving, shaped by every employee, their actions and their stories. With over 1500 Optimizers spread across 12 global locations, our diverse team embodies the "One Optimizely" spirit, emphasizing collaboration and continuous improvement, while fostering a culture where every voice is heard and valued. 
 

Join us and become part of a company that's empowering people to unlock their digital potential! 

 

Introduction

We are looking for a dedicated individual to join our team as a PMO to support the EPMO Team including: tracking status of programme deliverables and milestones; supporting the adoption of EPMO programme lifecycle and deliverables; programme level risk and issue coordination; monitoring the status of projects transitioning into BAU; coordination of the regular programme and project reporting; co-ordination of project Governance schedule, organisation of project requirement workshops. In addition, the PMO will provide project support by ensuring project plans and project documentation are complete and up-to-date, provide regular project status updates and contribute to the delivery of specific systems to meet identified business requirements. The PMO is also expected to assist the EPMO Director and Delivery Manager with updating and standardization of project management processes when required and assist Project Managers on projects and co-ordinating activities in support of the EPMO objectives.

Job Responsibilities

Governance & Control

  • Implementation of governance standards across the portfolio including tracking, monitoring and updating the status of Programme Milestones and Deliverables
  • Ensure that all new project managers within the EPMO are inducted in the right manner by ensuring that the set standards/existing ways of working are implemented consistently across all programmes/projects
  • Ensuring that there are clear Terms of Reference across all programmes / Project
  • Management of the programme Risk, Actions, Issues and Dependencies (RAID)
  • Carry out programme/ project assurance by ensuring that EPMO member utilize the embedded tools in place such as sharepoint, JIRA etc
  • Support Steering Committee governance meeting by ensuring that all necessary information are collated and circulated to all committee members ahead of the meeting.
  • Publish outcomes and decisions from the Steering Committee Meeting(s)

Planning, Reporting & Control

  • Organise workshops when required by project managers for requirements gathering and document actions from these workshops
  • Maintain the existing EPMO Centre of Excellence repository of project templates and continue to evolve throughout the project lifecycle
  • Prepare consolidated material from project reports for the Portfolio Review Forum
  • Complete the Portfolio Forum dashboard and inform the EPMO Director and Delivery manager about its readiness for publication.
  • Management of communications from the EPMO mailbox and scheduling EPMO meetings from this mailbox
  • Support EPMO member onboarding (access to EPMO Teams, access to JIRA etc)
  • Team meeting management – Scheduling of meetings with booking of meeting rooms and capturing notes and actions from this meeting

 

Working Hours: Sunday - Thursday (2:00pm-10:00pm)

Knowledge and Experience

  • Experience of establishing and maintaining portfolios of projects and programmes

  • Prefered 3+ years experience in a PMO / Portfolio Management role with a strong background in portfolio assurance, governance and methodology. 

  • Advanced stakeholder management skills

  • Risk management and planning management

  • Full lifecycle project mangement experience 

  • Demonstrable experience of setting up and running PMOs

  • Highly organised and detail-oriented with a proven ability to multi-task 

  • Experience of programme co-ordination/administration

  • Experience of managing small projects, or exposure to the end to end project lifecycle, or managing substantial parts of the project lifecycle

  • Experience of working within a structured project management framework

  • Knowledge of project management tools and techniques.

Education

Qualified in a relevant discipline including:
Portfolio Management; Programme Management or Project Management

Competencies

Driving Continuous Improvement
Entrepreneurial Thinking
Following Policies and Procedures
Prioritizing and Organizing Work
Solving Complex Problems

Our culture is the most important thing we offer. We continuously aim to provide a high-growth space, both virtually and in person, where you can do your best work and, in the process, unlock your boundless potential. We are dedicated to providing meaningful rewards and development opportunities for our employees, recognizing performance and creating a supportive working environment.

 

Our new, cutting-edge office space in Dhaka is a testament to our dedication to enhancing your work experience. This state-of-the-art workspace features open workstations, a fully equipped kitchen, a nap room for relaxation, a tranquil zen garden, and an entertaining area, all designed to provide you with the ideal environment to thrive and grow.

 

As part of our commitment to you, here are other benefits and perks you can expect:

 

· Best-in-class compensation plans

· Two annual festival bonuses

· Recognition and rewards programs

· Paid Maternity (4 months) & Paternity Leave (12 weeks)

· Flexible vacations days and working hours

· Annual Work/Service Anniversary Leave

· Comprehensive medical & life insurance for you and your dependants

· Volunteering opportunities to make a difference

· Chance to work alongside our incredible global team

· Monthly and quarterly regional and global team-building events

· Communal transport facilities inside Dhaka to and from the office

· Free catered lunch every day

· An agile performance review process that encourages ongoing transparency between managers and direct reports

· Enablement program and soft skill training to support internal career growth and development

 

Optimizely is committed to a diverse and inclusive workplace. Optimizely is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. 

 

At Optimizely, our standardized language is English, and it is crucial to have good English communication skills to be successful in your global role. All our external and cross-location communication is done in US English (en-us), but internally you can speak in whichever native language you most identify with.